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ARTIST 2024 APPLICATION & GUIDELINES

June 29 @ 10:00 am - July 1 @ 6:00 pm

About This Year’s Festival

The 13th Annual Edition of Artfest Kingston, the region’s premieroutdoor arts festival, will be held June 29-July 1, 2024 in beautiful City Park near downtown Kingston. Each year, we plan exceptional interactive art experiences for all and have attracted tens of thousands of art lovers to our free event. Our event showcases 150+ artists exhibiting hand-made paintings, pottery, woodcraft, glass art, metal arts, jewellery, clothing, gourmet food, body care products, candles and more! The live component of Artfest features music and theatrical performances, poetry readings and immersive art experiences for all ages. Artists, we thank you for considering joining us in making the 2024 of Artfest Kingston memorable.

Show Dates

Move-in June 28

Saturday June 29

Sunday June 30

Monday July 1

Application & Booking Essentials

Deadline for Applications

March 1, 2024

Booth Fees

Fees to exhibit for the 3-day run of the festival:

(10×10) – $425 + $55.25 HST          = $480.25

(10×15) – $645 + $83.85 HST          = $728.85

(10×20) – $850 = $110.50 HST       = $960.50

Notes: Fees for electricity are additional.  Sorry, we do not offer Exhibitors individual day rates – full festival only.

Food Trucks – $595 + $77.35 HST = $672.35
Note: Food Truck Applications are not open as yet. Inquiries please contact [email protected]

Fee Payment Schedule

A $100 (plus HST) deposit is required when you submit your application.

Successful applicants will be notified by email following the adjudication process. A secure payment processing link will be included in that email. You are required to submit the balance of your show fee by April 1, 2024 to secure your exhibit space. Please pay promptly or your exhibit space will be re-assigned. You may pay by PayPal through our link on this page.  To pay via Interac Transfer (etransfer) or via money order, please contact us [email protected]. Applications not accepted will be notified and have the deposit returned.

Photos Required for Application

Once the Application is submitted, all applicants must submit 5 photos and plus a booth design photo or proposed drawing with the following specifications and process:

  • Photo Size Requirements: resolution 300dpi and a minimum size 500-1000 px wide X any length
  • These images will be used for the jury process. If your application is successful they will be also be used for your exhibitors profile, social media and show promotion.
  • Email your LABELED (Your Company Name and Product Title) images as ATTACHMENTS and type in the Subject line: Artfest Kingston 2024 Application Images
  • email images to Neil at: [email protected]

 

APPLICATIONS ARE NOW OPEN!

Submitting Your Photos

  • Once the Application is submitted, all applicants must submit 5 photos and plus a booth design photo or proposed drawing
  • Photo Size Requirements: resolution 300dpi and a minimum size 500-1000 px wide X any length
  • These images will be used for the jury process. If your application is successful they will be also be used for your exhibitors profile, social media and show promotion.
  • Email your LABELED (Your Company Name and Product Title) images as ATTACHMENTS and type in the Subject line: Artfest Kingston 2024 Application Images
  • email images to Neil at: [email protected]

 

Fee Payment Schedule

A $100 (plus HST) deposit is required when you submit your application.

Successful applicants will be notified by email following the adjudication process. A secure payment processing link will be included in that email. You are required to submit the balance of your show fee by April 1, 2024 to secure your exhibit space. Please pay promptly or your exhibit space will be re-assigned. You may pay by PayPal through our link on this page.  To pay via Interac Transfer (etransfer) or via money order, please contact us [email protected]

Application Process and Payments

  • Complete the online Application form, LINK HERE: 2024 Application Link
  • A $100 plus HST deposit (total = $113.00CDN) is required and must accompany your online application.
  • PayPal or Interac Transfer (etransfer) are accepted. If your application is not successful, your deposit will be refunded.
  • Submit 5 digital photographs of your product plus a booth photo by email (see details below).
  • The jurying process is ongoing until the application deadline and continues if a product category is not filled. You will be notified about your application status as soon as is possible. We recommend that you submit your application EARLY.
  • Successful applicants will be notified by email. You are required to submit your show fee balance 14 days after your acceptance email. Your space will be re-assigned if we do not receive your payment promptly.

 

Terms & Conditions

PLEASE READ CAREFULLY. Submitting an Artfest Show application form confirms and acknowledges that you, the Exhibitor, have read and agree to the following:

The Exhibitor has read and is willing to accept the conditions of purchase for the booth space as outlined in this Application.

EXHIBITOR’S RISK, WAIVER OF LIABILITY, EVENT AGREEMENT AND INDEMNITY. Artfest Kingston and its affiliates will have the right to terminate this agreement without notice if, in our opinion, the exhibitor breaches this contract in any way. If the exhibitor causes harm, property damage, is found to be objectionable to other vendors, or the public, or exhibits material not covered by this contract.The exhibitor agrees that to exhibit is entirely at his or her own risk, including theft, personal injury, property damage, lack of anticipated sales or inventory damage due to weather or any other cause. Artfest is not responsible or liable if an event is cancelled for reasons beyond its control including, but not limited to extreme weather, terrorist threats, pandemic closures, evacuation, acts of God: earthquake, flooding, tornado, hurricane etc.Event Liability Insurance is required for $2,000,000 naming Artfest Kingston as Additionally insured. Your insurance provider will require an address for Artfest Kingston (6 Booth Avenue, Kingston, ON K7L 4V1 and the address of City Park (79 Barrie St, Kingston, ON K7L 3J8).

Neither Artfest Kingston, nor its affiliates are liable or responsible for any additional expenditures of the Vendor to attend the event, operate at the event nor is it responsible for guarantees of sales revenue for the Exhibitor.

No exhibitor shall pack up before the official closing of the show, without prior permission from the show producer Neil Shorthouse. Artfest reserves the right to publicize and advertise at our discretion. We reserve the right to use any photographs or part of images or video sent to us or taken during the event of you, your products, your staff for the purposes of any Artfest promotion in any media in the future including the Artfest website, TV, radio or print or internet. We reserve the right to use any photographs that you submit for promotion. Artfest Ontario is not responsible for errors or omissions in any published material in print or digital formats, radio or television media.

Cancellation Policy

Artfest Kingston is a juried art festival. If you are not selected to exhibit at the event, a full deposit refund will be issued. If your application is approved for the show, you will be required to pay the balance of the show fee within fourteen (14) days of being invoiced by Artfest Kingston.

For Exhibitors who have been accepted, refunds are available up until 5:00pmEST on May 31, 2024, less $50 +HST (total $56.50CDN) cancellation processing fee. After that date/time refunds are not available.

In the case where show management must cancel the event due to reasons beyond its control such as disasters of any kind, acts of God, Governmental decree, fire or other calamity, by any natural disaster, public enemy, strikes, statutes, ordinances of any legal authority, pandemics, or any cause beyond its control, Artfest Show Credits may be available on a case by case protocol. Artfest is not liable or responsible for any additional expenditures beyond the booth fees or loss of sales revenue incurred by any exhibitor.

Vendor Requirements

  • A WHITE TENT (your own or rented) is required
  • Two different product categories are permitted in one booth
  • You must have Event Liability Insurance naming Artfest Kingston as “Additionally Insured” OR request to be covered under Artfest’s policy (request by April 1, 2024).

 

Electricity

There are a very limited number of booth spaces with electricity available for this show. An additional $125 plus HST (total $141.25CDN) fee applies. Requirements must be booked with Artfest no later than June 1, 2024.

Rental Equipment

 The following may be rented through us depending supplier availability.  Supplier deadlines and pricing will be confirmed shortly.

  • 10×10 White Tent (rates available soon) waterproof heavy duty steel frame tent, 4 walls, installed, staked
  • 10×20 White Tent (rates available soon) waterproof heavy duty steel frame tent, 4 walls, installed, staked
  • Table 8ft long and 30″ wide
  • Table 6′ long and 29″ wide
  • Table 5′ Round
  • White Plastic Patio Chair Kingston 
  • Plastic folding chair

 

Accommodations

Accomodations must be arranged by the Exhibitor directly with the provider.  Below is a list of some of the providers in proximity to the festival site:

  • St Lawrence College Residence
  • Queens University Residence Call Front Desk Reservations 613-533-3183
  • Comfort Inn Suites 613-546-3661 ext. 0
  • Quality Inn 613-546-3661 ext. 0
  • Kingston Hotels: Full List
  • Camping: 1000 Islands/Kingston KOA Holiday 613-546-6140
  • Camping: Rideau Acres Campground 613-546-2711

Details

Start:
June 29 @ 10:00 am
End:
July 1 @ 6:00 pm
Event Category:
Event Tags:
Website:
https://artfestkingston.ca/artist-application

Organizer

Artfest Kingston
Email
artfestkingston@gmail.com
View Organizer Website

Venue

City Park
City Park, King St
Kingston, Ontario K7L 3B9 Canada
+ Google Map
Phone
613-546-0000
View Venue Website

Eastern Ontario Innovation Corridor

Head Office

EOIC Head Office
2 Simcoe Street South, Suite 300
Oshawa, ON. L1H 8C1 Canada
905.432-3999